Everything you have ordered or been billed for that hasn't arrived in stock, oldest first, so you can chase late suppliers before the shelf runs empty.
What is listed
- Purchase orders that haven't been turned into a bill yet. If the order is still waiting for approval, or was rejected, it says so.
- Bills not received — purchase bills where less stock has been received than was bought. The amount is the value of what's still missing, and the detail names the items.
Before you start
- You need permission to view inventory reports.
- Only stock items are checked for receipt. Services and charges are never "received into stock", so bills for them don't appear.
- The report is always as at today.
Steps
- Open Reports → Unreceived Purchases Aging.
- Choose your Age bands (the default is 30 / 60 / 90 days; set your own if your suppliers work to a different lead time).
- The oldest items are at the top. Click a Reference to open the purchase order; bills open from Purchases → Bills.
- Group by supplier to see who is slowest overall.
Tips
- Agree a lead time with each supplier and set your bands around it: anything in the last band is a supplier to call.
- A bill that's been "not received" for months was probably received and never booked in. Receive it so your stock and your costs are right.
Common problems
The goods arrived but the bill is still listed. The delivery hasn't been received into stock in the app. Open the bill and receive the items; the line clears as soon as the received quantity matches.
A purchase order shows "Approval pending". It can't be billed until someone approves it. Chase the approver, not the supplier.
The amount on a bill is less than the bill total. That's on purpose: it's the value of the items still missing, not the whole bill.